Farnfields is a law firm and limited liability partnership registered in England under number OC389491 and regulated by the Solicitors Regulation Authority under number 608175. Its registered office is The Square, Gillingham, Dorset, SP8 4AX.
Farnfields Data Protection Officer is Fiona Thomas who can be contacted on 01747 825432 or at firstname.lastname@example.org. Alternatively, if you have any queries regarding the policy please contact Brian Noctor, Practice Manager on 01747 825432 or email@example.com or at the following address: Farnfields LLP, The Square, Gillingham, Dorset, SP8 4AX
Data Protection law states we are allowed to use personal information only if we have a proper reason for doing so. This includes sharing it outside Farnfields. The law states we must have one or more reasons for processing it:
Data you give to us:
We may collect personal information about you from third parties during the course of providing our legal services. The processing of this information will be necessary for the progression of your legal matter and to enable us to act in your best interests as your legal representative.
As a law firm we have an obligation to make you aware of anything that is relevant to your matter. When we obtain information about you from a third party rather than from you directly, we will notify you of any relevant information within a reasonable period and provide you with details including the type of data and source it came from. Data from third parties we work with:
We will only retain your information for as long as is necessary to:
Typically, once your matter is closed we will store the information in accordance with advice issued to us by our regulator, the Solicitors Regulation Authority, the Law Society and our professional indemnity insurance providers. Please contact us for further details.
As regards the recruited applicants whose data are stored in their personal file, the retention period of their data related to the selection procedure follows the period of storage of the personal file, which is six years.
The retention period for any data or documents relating to non-recruited applicants, and unsolicited personal data, is twelve months.
Based upon the services you need we may pass your details to selected people or organisations (data processors) to carry out certain activities on our behalf. For example, personal information you provide may be disclosed to our agents, who may keep a record of that information.
We may pass your information to any third parties where required to do so in the course of providing legal services, or where we are obliged by law. This will include, but is not limited to:
We may also share your personal information if the make-up of Farnfields changes in the future:
At the outset of your matter we may not be aware of all the other parties involved as this will depend on the specific nature of the work.
Your data will be held on secure servers within the European Economic Area (“EEA”) with all reasonable technological and operation measures put in place to safeguard it from unauthorised access. Where possible your identifiable information will be encrypted or minimised when stored in our systems.
We will only send your data outside of the European Economic Area (‘EEA’) to:
If we do transfer information to agents outside of the EEA, we will make sure that during the transfer process it is protected in the same way as if it was being used in the EEA. We’ll use one of these safeguards:
You have a right to request a copy of the personal information we hold about you, known as a data subject access request. You also have the right to request that information we hold about you which may be incorrect, or which has been changed since you first told us, is updated or removed. These requests are free of charge and can be sent to the Practice Manager, Farnfields, The Square, Gillingham, Dorset, SP8 4AX or to firstname.lastname@example.org.
You have the right to object to our use of your personal information, or to ask us to delete, remove, or stop using your personal information if there is no need for us to keep it. This is known as the ‘right to object’ and ‘right to erasure’, or the ‘right to be forgotten’.
There may be legal or other official reasons why we need to keep or use your data. But please tell us if you think that we should not be using it.
Please note that if you want us to restrict or stop processing your data this may impact on our ability to provide our services. Depending on the extent of your request we may be unable to continue acting for you and be forced to immediately cease acting. In these situations you would remain liable for the fees and disbursements incurred to date.
You can ask us to restrict the use of your personal information if:
If you want to object to how we use your data or ask us to delete it or restrict how we use it or, please contact us.
You have the right to request that we send a copy of the personal data we hold about you to another organisation for your own purposes, for example when you are dealing with a different service provider. If you would like us to move, copy, or transfer your information to another organisation please let us know. We will respond to you within one month after assessing whether or not this is possible, taking into account the technical compatibility with the other organisation in question.
We do not use your information for automated decision making.
Complaints about the use of your personal data
If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated by writing to Brian Noctor, Practice Manager, The Square, Gillingham, Dorset, SP8 4AX.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law, you can complain to the Information Commissioner’s Office. Find out on their website how to report a concern.
We use a session cookie on our contact us page to allow you to contact us via our website
We will collect information supplied by you via this Website, such information may include, but is not limited to, your name, home and/or work addresses, email address and telephone numbers. We gather this information in order to respond to your enquiry. Information provided to us is subject to confidentiality and will not be disclosed without your prior consent to any third party, other than to an employee or member of the firm for the purpose of providing you with the service you require, or to comply with any applicable laws or lawful government and/or regulatory request.
This site is maintained for information purposes only. This site is not intended to be comprehensive and should not be treated as legal advice for any particular purpose. We accept no responsibility for any loss which may occur in reliance of the information contained on the site. Separate legal advice needs to be obtained for any particular situation. The contents of the site are governed by copyright and apart from the permission already given on particular pages, written permission from the firm must be obtained before any copying of the contents can be undertaken
We have put in place various security procedures to protect your information including the instalment of firewalls to the computer system, limited employee access and system password protection.
If any of the information that you have provided to us changes, for example if you change your name or email address, please let us know the correct details by sending an email to email@example.com .